What should associations do to minimize potential liability related to copyrightable works?

Seeking written assignments or licenses is crucial for associations to minimize potential liability related to copyrightable works. By obtaining clear, written agreements, an association can secure the rights to use, reproduce, and distribute works created by authors or contributors. This step not only protects the association from potential legal disputes over ownership and usage rights but also clarifies the expectations and permissions granted by the creators. Such contracts or licenses can outline the scope of use, duration, and any compensation involved, ensuring that all parties are in agreement about how the works can be utilized.

This practice is especially important given the complexities of copyright law and the potential for infringement claims, which can lead to costly legal battles and damage to the association's reputation. Additionally, having written agreements helps in maintaining an organized record of contributions, making it easier to manage and reference in the future.

Other options, while they may offer some benefits, do not provide the same level of protection against liability. Encouraging peer review of materials may enhance the quality of content but does not address copyright ownership. Limiting publication to internal members only can restrict an association's reach and impact, while conducting surveys among participants is unlikely to directly influence copyright matters. Thus, acquiring written assignments or licenses is the most effective strategy to safeguard